Theater Bay Area seeks Finance and Administration Manager
THEATRE BAY AREA JOB ANNOUNCEMENT Finance & Administration Manager
Theatre Bay Area (TBA), one of the largest regional performing arts service organizations in the nation, seeks a Finance & Administration Manager to partner with the organization’s Executive Director and senior staff in executing its long-term goals. This salaried, exempt position acts as the chief financial, HR and administrative resource for the organization, reporting to the Executive Director. On a day-to-day basis, this individual will be responsible for directing the business life of the organization, including finance, administration and HR, as well as managing key vendor relationships. The Finance & Administration Manager will work closely with the organization’s Treasurer and Board Finance Committee and serve as a senior staff member actively engaging with other staff and board members in devising key strategies and assessment tools for the future.
• Review, plan and implement Theatre Bay Area’s accounting controls and procedures.
• Lead annual budget process including financial analysis and projections.
• Prepare, manage, analyze and administer the Theatre Bay Area budget ($1.2 million annually).
• Prepare periodic budget and cash flow forecasts and recommend adjustments needed to meet
annual fiscal goal.
• Ensure accuracy, integrity and credibility of financial statements.
• Prepare and present monthly financial reports to the Executive Director, Finance Committee and
full Board of Directors.
• Supervise operations and A/R collections regarding all advertising.
• Maintain accounting records and record all bookkeeping transactions, including A/R, A/P, bank
reconciliation and payroll.
• Manage cash flow and ensure sufficient funds to meet TBA’s operating needs.
• Support outside auditors to complete annual audit and to ensure timely filing of federal, state,
county and city tax forms and applications.
• Manage risk, evaluate and maintain appropriate insurance policies.
Administration: Business Operations
• Evaluate and participate in the development of new revenue-producing businesses.
• Manage key vendor relationships including strategic partners, insurance providers, web design
and maintenance, technology support, software and equipment; prepare and manage contracts.
• Support Board, Finance and Executive Committee meetings by managing scheduling of meetings.
• Serve as chief human resources manager ensuring full compliance with California labor laws and parity with industry standards.
• Maintain employee records.
• Manage payroll and benefits.
• Ensure that job descriptions are maintained and updated and that regular performance reviews are completed and records maintained.
• Facilitate a collegial, highly productive work environment.
Information Technology & Facilities Management
• Manage and plan for the organization’s information technology needs, working with vendors and contractors as well as staff.
• Manage and plan for the organization’s facilities needs.
• Prepare budgets for grant proposals and reports.
• Manage and acknowledge board and other donor pledges.
• Record and acknowledge all contributions received.
CAA and CFTA
• Provide all required financial support for TBA-affiliated advocacy organizations, California Arts Advocates and Californians for the Arts.
• Maintain time-tracking records to invoice for support.
• Complete required state and federal filings, including 990N and 199Ns for both organizations.
• Participate in strategic planning with Executive Director, senior staff and Board.
• Participate in regular senior staff meetings.
• Participate in regular meetings of the Board of Directors, Executive Committee and Finance
The successful candidate will have at least 5-7 years experience in a similar role or other senior position with broad organizational responsibilities, including a strong focus on financial management, income development, people management, marketing and strategy. He/she will have a demonstrated track record in developing new methods of engaging stakeholders and building revenue; the ability to motivate and lead a team; curiosity about and knowledge of the uses of technology and social media; knowledge of and passion for the theatre and/or performing arts field more generally. BA degree required.
• Minimum 4-year degree in a relevant field; formal accounting training
• Minimum of 7 years of related professional experience
• Strong analytical abilities and management skills
• Excellent organizational skills
• Strong interpersonal skills
• Team player
• Demonstrated supervisory ability
• Demonstrated ability to communicate clearly and concisely, both orally and in writing
• Strong knowledge of accounting software
• Financial expertise and experience
Competitive compensation (DOE) with excellent benefits package.
Submit cover letter and resume to: Brad Erickson, Executive Director Theatre Bay Area firstname.lastname@example.org
Deadline: Until filled
About Theatre Bay Area
Theatre Bay Area, now entering its 40th year, is one of the largest and most respected regional performing arts service organizations in the nation. Founded in 1976, Theatre Bay Area is known for its innovative programs and services, and counts as its members more than 300 theatre companies and some 2,000 individual artists across the region. Theatre Bay Area’s mission is to unite, strengthen, promote and advance the Bay Area theatre community working from its conviction that theatre and all the arts are an essential public good, critical to a truly prosperous and democratic society, and invaluable as a source of personal enrichment and growth. Theatre Bay Area asserts the particular power of theatre to inspire empathy and understanding, to enrich individual lives, and create community. Theatre Bay Area is an Equal Opportunity Employer.